Overview

In MobiWork, adding a new expense is simple and easy; with multiple ways of adding an expense, you and your users can effortlessly add an expense through a workflow that works for you.

In the Add Expense pop-up window, you can enter all the necessary expense details, such as the expense date, user, description, custom status, amount, and payment type.

How to Access the Page

There are several different ways that you can add an expense into MobiWork. The following subsections will highlight the different ways you can add an expense.



From the Expense Drop-Down

  1. The fastest and easiest way to add a new expense is by accessing the drop-down menu from the Expense feature located in your MobiWork menu:

  2. Select the "Add Expense" option from the drop-down.

  3. The Add Expense pop-up window will then appear.



From the Expense's More Actions

On the Expenses feature page, you will be able to add an expense by clicking on the Plus Sign button; you will also be able to import your expenses from Excel:

  1. Plus Sign- Adds a new expense.

  2. More Actions- Allows you to access the import drop-down action.

For more information on how to import your expenses, please see the Import or Export Expenses section.

To add a new expense from the Expenses feature tabs, please see the steps below:

  1. Once you are on any of the tabs, click on the Plus Sign button to add a new expense:

  2. The Add Expense pop-up window will then appear.



Work Order Job Costing Tab

You can also add an expense from the "Job Costing" tab in the View Work Order pop-up window:

From this tab, you can click on the Plus Sign to add a new expense.

Add Expense

Regardless of the method that you choose to add an expense, the Add Expense pop-up window will appear:

In the Add Expense pop-up window input the following:

  • The date that the reimbursement is due for the expense.

  • The user the expense is intended for.

  • The description of the expense.

  • The custom status of the expense.

  • The reimbursement amount.

  • And payment type the user used to initially pay the expense.

The terms found in the Add Expense pop-up window are defined below:

Name:Description:
"Expense Date" The due date of the expense.
"User" The user the expense is intended for.
"Description" The expense description.
"Custom Status" The custom status of the expense.
"Amount" The amount owed for the expense.
"Payment Type" The method the user initially used to cover the payment.
Add Multiple Expenses

You can import expenses from your Excel document. Please note that to import the expenses correctly, the Excel document must be formatted in the correct manner (please see the image below for the correct headings and order):

You can use this method to upload multiple expenses at once.

Please note that:

  • Headers marked with an asterisk (*) are required.

  • Headers marked with two asterisks (**) are conditional and are required if specific criteria are met.

Once you have entered the expenses in the Excel document correctly, you can upload that document to MobiWork.

  1. First, access the Expenses feature page. Please see the Expenses List page for more information on how to access this page.

  2. When you are on the Expenses feature page, select the More Actions button and from the drop-down click on the "Import From Excel" option:

  3. Upload your Excel file to the drag & drop feature and then click on the Import button:

  4. You will then be redirected to the Confirm Import page. Confirm your imported Excel file by hitting the Submit button:

Note: Please note that in the Excel document, a double asterisk (**) indicates a conditional field, while a single asterisk (*) denotes a required field.