Mobiwork provides multiple time tracking options for your convenience:

• Check in / Check out: MobiWork users simply check in at the beginning of their shift and check out at the end of their shift.

• Activities Time Tracking: In addition to the previous feature, MobiWork users can also capture specific time tracking activities such as:

• Time spent in transit to a work order

• Time spent on site at a customer location to perform a work order

• Time spent for lunch or any administrative tasks...

Each time tracking entry is categorized by an activity type (e.g. Check In, On Site, Lunch, Meeting…) which describes the corresponding activity (name, billable/non-billable, payroll/non-payroll, cost code, billing code…).

MobiWork time tracking features can be used to capture the time on a per user basis or for multiple users at a time (crews) both from the web or from the device.

In addition to automatically keeping track of the corresponding time, MobiWork provides multiple dashboards and reports to visualize and review the corresponding information.

MobiWork can also be used to summarize the time tracking information captured for payroll/cost and for billing based on configurable summarization rules (e.g. lunch time is not billable, any time after 5pm is overtime…). The corresponding summarized time segments have an optional review and approval process prior to exporting them for payroll and billing processing.

Once reviewed and approved, the corresponding time tracking information for payroll can be exported to excel (for manual processing) or to a payroll management software solution (UKG, ADP, QuickBooks Online, Paylocity…). Similarly, the time tracking information for billing can be exported to excel (for manual processing) or to an ERP / Accounting software solution (Sage Intacct, NetSuite…).

Note: Please note that the time tracking feature is unavailable in the Starter plan, while payroll and billing time tracking are only available in the Premier plan.

Overview

For a single user, there are two different ways to check in on the mobile device. The following subsections will address the different ways a single user will be able to check in and out from their device. Checking in or out will automatically stop any ongoing time tracking activities.

The "Check In" action is typically used to indicate the beginning of a shift for a user and the "Check Out" is typically used to indicate the end of a shift.

From Daily Check List

You can easily check in and check out directly from the Daily Task List on your mobile app. For quick access, simply tap the large orange button labeled "Daily Task List" on your home screen. This convenient feature allows you to manage your workday efficiently—no need to navigate through multiple menus:

Once you are on the Daily Check List page, you will be able to access the Check In/Out feature.. We recommend this method for checking in and out:

Note: Please note that the Daily Check List is not available on Starter.

From Time Tracking

You can access the Time Tracking feature from the device's side panel to manage your time tracking and to check in or out:

To check in or out from the Time Tracking panel, click on the Individual Actions in the from the upper right corner of the Time Tracking panel:

You will then be able to check in or check out directly from the Time Tracking panel:

MobiWork makes it easy to keep track of your time with the work order action items. Please note, that standalone time tracking is also supported- for example, for managing lunch or break periods. Use the "My Time Tracking" feature to start a lunch break, and then use "Start" or "Resume" actions on the "On-Site" activity to continue your work.

Note: The cost code and billing code values for time tracking should be done at the project level.

Time Tracking With Standard Action Items

The MobiWork work order action items automatically keep track of the time spent in transit and on site. Just toggle the action items and MobiWork will do the rest:

The corresponding time tracking entries are automatically added to the "Job Costing" tab of the work order:

Time Tracking With Optional Action Items

You can also add or update additional time tracking entries using the "My Time Tracking" action in the Optional Action Items section:

Note: MobiWork also supports automated invoicing for travel, time on site, and more.