You can access the Time Tracking feature page by hovering over the Time Tracking feature from your MobiWork menu and clicking on the "View Time Tracking" option:
The Time Tracking "List" tab is one of the tabs that can be found on the Time Tracking feature page; from this page you can see all the hours that your users worked on one page.
Below is a list of the main features that are located on the "List" tab:
Free-Text Search
You can type in the search bar (free-text search) to locate a specific user and time duration. Once you click in the search bar, the search drop-down menu will automatically appear. You can use the search drop-down menu or continue typing your own search parameters:
When typing in the search bar, the drop-down menu will provide some helpful search criteria. With free-text search you will also be able to search by:
User Name
If the number of users surpasses the number range, the subsequent number of users will be found on the next page:
To navigate through these pages, use the First, Previous, Next, and Last buttons located towards the bottom of the Time Tracking section.
Predefined Saved Searches
Saved searches are a powerful search tool where the search-criteria has been saved for future use. The default saved search for Users is the "Show All" search.
These saved searches will appear in the drop-down menu and can also be used for dashboards and reports.
By default, MobiWork provides saved searches for you to use:
The predefined search for your time tracking can be found below:
All Users- This Month
All Users- Last Month
My Time- This Month
My Time- Last Month
All Users- Today
All Users- Yesterday
My Time- Today
My Time- Yesterday
All Users- This Week
All Users- Last Week
My Time- This Week
My Time- Last Week
You can access any of the saved searches by clicking on the "Search Area" and selecting your desired "Predefined Saved Search" from the drop-down menu.
If you would like to view all your users' time tracking for the day, click on the "Show All" option from the drop-down menu:
New Search
To create a new saved search, select the "Create a New Advanced Search" option from the drop-down menu:
After clicking on "Create a New Advanced Search," a pop-up window will appear where you can enter your data in the appropriate fields. If you would like to exit from this pop-up window you can click on the esc button from your keyboard.
Please note that once you name a new saved search, you will be unable to rename it (instead you would need to delete your saved search and create a new one).
Once you have finished inputting the required information, you can save the search, make it available to all users, or make it your default search:
Further definitions for all the terms in the New Search pop-up window can be found below:
| Name: | Description: |
|---|---|
| "Date" | The selected date range of the hours (time tracking) being tracked. |
| "Users" | Allows you to select either the user(s) or group(s) whose time tracking you would like to view in the search parameters. |
| "Exceptions" | Allows you to view any exceptions regarding the time tracking (e.g., users who started late, finished early, etc.). |
| "Type" | The type of activity that the time tracking is measuring (e.g., working on site, the user in transit, lunch, admin work, etc.). |
| "Show in User Time" | Displays the line items in the users' respective time zones. |
| "Page Size" | The number of results per page. |
| "Save This Search" | Allows the search parameters to be saved under a name to be reused in the future. |
| "Search Available to all Users" | Allows the search to be available to all users. |
| "Default Saved Search" | Sets the saved search as the default view when accessing the search feature in the future. |
Manage Saved Searches
Any new searches that are added can be managed or edited in the Manage Saved Searches pop-up window:
To manage, edit, or remove any Saved Searches you can access the "Manage Saved Searches" option in the drop-down menu; the Manage Saved Searches pop-up window will then appear:
You can add a new saved search by clicking the New Search button in the top right of the pop-up window.
You can rearrange the order of the saved searches by clicking, then dragging & dropping the selected Search.
You can edit or delete a selected saved search by using the drop-down menu under the "Actions" column.
If you would like to easily close this pop-up window, you can click on the esc button from your keyboard.
Tabs are located under the MobiWork logo. You can change the way that the information is displayed by clicking on the desired tab:
There are five tabs that you can toggle between in the Time Tracking feature page. They are "Summary," "List," "Weekly Billable," "Weekly Non-Billable," and "Weekly All."
The "Summary" tab will display your users, the billable hours, the non-billable hours, and the total hours:
Summary Tab Layout
Summary Columns
In the "Summary" tab, the columns are structured to display specific data related to each individual user and their respective hours.
These columns are organized as: "User," "Billable Hours," "Non-Billable Hours," "Total Hours," and "Actions:"
The corresponding rows under the column headings will display the relevant user time tracking data.
The checkboxes (multiple selection area) found to the left of the "User" column, will allow you to select either one or multiple users to start, add, or export their time tracking:
By clicking the topmost checkbox in the column heading you will select all the users.
| Name | Description |
|---|---|
| "Multiple Selection Area" | Checkboxes are used to select multiple customers simultaneously. By clicking the topmost checkbox you can select all customers. |
| "User" | The name of the user associated with the hours. |
| "Billable Hours" | The hours associated with the user that the company can be billed for. |
| "Non-Billable Hours" | The hours associated with the user that the company cannot be billed for. |
| "Total Hours" | The total hours (billable and non-billable) that are associated with the user. |
| "Actions" | The Paper icon and the Individual Actions button can be found here; these buttons will allow you to perform actions on a user's time tracking. |
Summary Tab Individual Actions
When selecting a user and clicking on the Individual Actions button (the three vertical dots under the "Actions" column) you will be able to view or start the selected user's time tracking.
Any actions that are done with the Individual Actions button will only apply to the selected user's time tracking:
The Paper icon found under the "Actions" column will allow you to quickly access the View Time Tracking Entries pop-up window of the selected user:
The options that are displayed when you select the Individual Actions button are also available under the right-click actions.
Summary Tab Right-Click Actions
When right-clicking with your mouse on a user in the "Summary" tab, you will be able to view or start the selected user's time tracking.
The options that are displayed when you right-click on a user are also available when you select the Individual Actions button.
Any actions that are done with the right-click actions will only apply to the selected user's time tracking:
The options that are displayed when you select the Individual Actions button are also available under the right-click actions.
| Name | Description |
|---|---|
| "View" | Opens the View Time Tracking Entries pop-up window. |
| "Start" | Opens the Add Time Tracking pop-up window, where you can add the start time/date of the user's time tracking. |
The "List" tab will display the duration of the user's hours, the type of hours worked, and any exceptions:
List Tab Columns
In the "List" tab, the columns are structured to display specific data related to each individual user's time tracking:
The corresponding rows under the column headings will display the relevant user time tracking data.
The checkboxes (multiple selection area) found to the left of the "User" column, will allow you to select either one or multiple users to start, add, or export their time tracking:
By clicking the topmost checkbox in the column heading you will select all the users.
The "List" tab column headings are defined as:
| Name | Description |
|---|---|
| "Multiple Selection Area" | Checkboxes are used to select multiple customers simultaneously. By clicking the topmost checkbox you can select all customers. |
| "User" | The name of the user associated with the hours |
| "Time Tracking Icon" | This column will display an icon (either a Checkmark icon or a Clock icon) The Clock icon will display if a user on the clock, while the Checkmark icon will visually depict if the hours are complete for the day/time. |
| "Time frame" | The date and time duration of the hours worked. |
| "Type" | The type of activity that the time tracking is measuring (e.g., working on site, the user in transit, lunch, admin work, etc.). |
| "Exception" | Displays any exceptions regarding the user's time tracking (e.g., users who started late, finished early, etc.). |
| "Actions" | The Paper icon and the Individual Actions button can be found here; these buttons will allow you to perform actions on a user's time tracking. |
List Tab Individual Actions
When selecting a user and clicking on the Individual Actions button (the three vertical dots under the "Actions" column) you will be able to view, edit, or delete the user's time tracking. If the "Time Tracking Icon" column has a Clock icon, then you also have the option to stop the ongoing hours.
Any actions that are done with the Individual Actions button will only apply to the selected user:
The Paper icon found under the "Actions" column will allow you to quickly access the View Time Tracking Summary pop-up window of the selected user:
The options that are displayed when you select the Individual Actions button are also available under the right-click actions.
List Tab Right-Click Actions
When right-clicking with your mouse on a user in the "List" tab, you will be able to view, edit, or delete the selected user's time tracking. If the "Time Tracking Icon" column has a Clock icon, then you also have the option to stop the ongoing hours.
Any actions that are done with the Individual Actions button will only apply to the selected user:
The options that are displayed when you select the Individual Actions button are also available under the right-click actions.
| Name | Description |
|---|---|
| "Stop" | Will only appear if the "Time Tracking Icon" column has a Clock. This option will allow you to stop the ongoing hours. |
| "View" | Opens the View Time Tracking Summary pop-up window. |
| "Edit" | Allows you to edit the View Time Tracking Summary pop-up window. |
| "Delete" | Allows you to delete the time tracking entry. |
The "Weekly Billable" tab allows you to view all the billable hours that your users worked during the week:
Weekly Billable Tab Layout
Weekly Billable Tab Columns
In the "Weekly Billable" tab, the columns are structured to display the dates of the week as well as any billable hours that the user has worked.
These columns are organized by the user's name, the respective dates of the week, and the total billable hours worked:
The corresponding rows under the column headings will display the relevant user time tracking data.
The checkboxes (multiple selection area) found to the left of the "User" column, will allow you to select either one or multiple users to start, add, or export their time tracking:
By clicking the topmost checkbox in the column heading you will select all the users.
Weekly Billable Tab Individual Actions
When selecting a user and clicking on the Individual Actions button (the three vertical dots under the "Actions" column) you will be able to view the user's time tracking.
Any actions that are done with the Individual Actions button will only apply to the selected user:
The Paper icon found under the "Actions" column will allow you to quickly access the View Time Tracking Entries pop-up window of the selected user:
The options that are displayed when you select the Individual Actions button are also available under the right-click actions.
Weekly Billable Tab Right-Click Actions
When right-clicking with your mouse on a user in the "Weekly Billable" tab, you will be able to view the selected user's time tracking.
The options that are displayed when you right-click on a user are also available when you select the Individual Actions button.
Any actions that are done with the right-click actions will only apply to the selected user:
The options that are displayed when you select the Individual Actions button are also available under the right-click actions.
| Name | Description |
|---|---|
| "View" | Opens the View Time Tracking Entries pop-up window. |
The "Weekly Non-Billable" tab allows you to view all the non-billable hours that your users worked during the week:
Weekly Non-Billable Tab Layout
Weekly Non-Billable Tab Columns
In the "Weekly Non-Billable" tab, the columns are structured to display the dates of the week as well as any non-billable hours that the user has worked.
These columns are organized by the user's name, the respective dates of the week, and the total non-billable hours worked:
The corresponding rows under the column headings will display the relevant user time tracking data.
The checkboxes (multiple selection area) found to the left of the "User" column, will allow you to select either one or multiple users to start, add, or export their time tracking:
By clicking the topmost checkbox in the column heading you will select all the users.
Weekly Non-Billable Tab Individual Actions
When selecting a user and clicking on the Individual Actions button (the three vertical dots under the "Actions" column) you will be able to view the user's time tracking.
Any actions that are done with the Individual Actions button will only apply to the selected user:
The Paper icon found under the "Actions" column will allow you to quickly access the View Time Tracking Entries pop-up window of the selected user:
The options that are displayed when you select the Individual Actions button are also available under the right-click actions.
Weekly Non-Billable Tab Right-Click Actions
When right-clicking with your mouse on a user in the "Weekly Non-Billable" tab, you will be able to view the selected user's time tracking.
The options that are displayed when you right-click on a user are also available when you select the Individual Actions button.
Any actions that are done with the right-click actions will only apply to the selected user:
The options that are displayed when you select the Individual Actions button are also available under the right-click actions.
| Name | Description |
|---|---|
| "View" | Opens the View Time Tracking Entries pop-up window. |
The "Weekly All" tab allows you to view all the billable and non-billable hours that your users worked during the week:
Weekly All Tab Layout
Weekly All Tab Columns
In the "Weekly All" tab, the columns are structured to display the dates of the week as well as any non-billable and billable hours that the user has worked:
These columns are organized by the user's name, the respective dates of the week, and the total hours worked:
The corresponding rows under the column headings will display the relevant user time tracking data.
The checkboxes (multiple selection area) found to the left of the "User" column, will allow you to select either one or multiple users to start, add, or export their time tracking:
By clicking the topmost checkbox in the column heading you will select all the users.
Weekly All Tab Individual Actions
When selecting a user and clicking on the Individual Actions button (the three vertical dots under the "Actions" column) you will be able to view the user's time tracking.
Any actions that are done with the Individual Actions button will only apply to the selected user:
The Paper icon found under the "Actions" column will allow you to quickly access the View Time Tracking Entries pop-up window of the selected user:
The options that are displayed when you select the Individual Actions button are also available under the right-click actions.
Weekly All Tab Right-Click Actions
When right-clicking with your mouse on a user in the "Weekly All" tab, you will be able to view the selected user's time tracking.
The options that are displayed when you right-click on a user are also available when you select the Individual Actions button.
Any actions that are done with the right-click actions will only apply to the selected user:
The options that are displayed when you select the Individual Actions button are also available under the right-click actions.
| Name | Description |
|---|---|
| "View" | Opens the View Time Tracking Entries pop-up window. |
The "Global Actions" section is located at the top-right of your Time Tracking feature page:
The "Global Actions" section includes:
The Plus Sign button which will allow you to quickly add a new time tracking for a user.
The More Actions button (represented by the three vertical dots) which will allow you to start the time tracking for a user, add the start and end times for a user, or to export the time tracking to Excel.
The Question Mark button which will direct you to the respective MobiWork Features page.
The Graduation Cap which will activate the Onboarding Assistant.
After clicking on the vertical three dots in the top-right corner, the More Actions drop-down menu will appear.
From the More Actions drop-down menu, you can select various actions that will help to manage your users, such as start the time tracking for a user, export the users' time tracking to Excel, and more.
These actions can be performed on a single user or on multiple users.
The complete list of actions found in the More Actions drop-down menu are defined below:
| Name | Description |
|---|---|
| "Start Time Tracking" | Opens the Add Time Tracking pop-up window, where you can add the start time/date of the user's time tracking. |
| "Add Time Tracking" | Opens the Add Time Tracking pop-up window, where you can add the start and end time/date of the user's time tracking. |
| "Export to Excel" | Exports the users' time tracking to Excel. |
| "Settings" | Directs you to the View Settings page where you can further customize the information and settings (e.g., user skills, types, actions) found on your users. |